- Click on this link Scotia
Closing Software
- Fill out the form and click
"continue to download page.
- The install page has a "Install"
button which you will need to
click
- If your system has not previously
installed the Microsoft .NET
framework, you will need to accept the license
agreement for
that software, and hit Next to proceed through the
installation.
This part of the install may take approx. 15 minutes on many
systems.
- You will see another "install"
button, which you will click, and
within a minute the program will
automatically launch.
There may be small variations in this procedure for
different systems, but
the installation is very straight forward.
This installation method sets the program up in your Start
menu.
When you launch the program in the future, you will click on the icon
in
your "Start" "All Programs" list
Can I install
the software on my network?
The program
can be installed onto a networked computer, and save it's data
to a location on
a network file server, if the network is configured to allow to
you to do so.
Printing
to a network printer - Basically, our software prints to the Windows
Printer
Driver. If you already have a network, that driver should already
be configured
to print it's output over the network.
Network
file sharing
-
If your computer already has a network drive to which
it can
save files, then you can use that network drive with our program in
the same
manner that you would with any other Windows program.
Can I install the
software on multiple computers?
The software
can generally be installed on multiple computers for evaluation
purposes during
the trial period. To use on multiple computers after the trial
period has
expired, you will need to purchase a license agreement which
covers the number
of computers.
Can I try before I buy?
Yes absolutely, we'll set you up with the software on
trial.
Click this link
Download Software Fill out the
form and continue to download page. When you completed downloading
just contact
our sales team at (902)270-3334 for an activation code.
- Open the software
- Click Start
- Click Programs (or all programs depending on your version of
Windows)
- Click Scotia Software Development
- Click Scotia Software Development Real Estate Closing Software
- Click on "Continue"
- Click File at the top left of the page
- Click New Full (this makes a new deal)
- You are now ready to begin filling in the information, Purchaser name,
Vendor
name, etc..
Where and how do I enter the
Realtor fees?
You will notice there are two entries for Realtor Fees...
Realtor fees (entered from invoice)
Realtor commission (as percentage of purchase price)
To start, delete the one that you won't be using. This
should be quick and easy are
they are generally the top 2 entries in the vendor
less tab.
How do I customize my disbursements
that I use for
my office?
The first thing to do is to make a list of what you want
to change, things to add,
things to delete, prices to set, prices to change,
descriptions to modify, etc...
You should ideally have this all at hand before setting
out to modify the file.
The settings
are in a notepad file in an obscure
location on your computer.
To modify the file.
- Click "Tools Options, or the
shortcut F12"
- Pick the tab named "adjustment
types"
- click on a link for the type of
disbursements you wish to set, for
example "Purchaser Taxable Disbursements"
- Notepad will launch with the file
intact. On line 1 you will see the
first disburment's description. On line
2 you will see a $, and possibly a
set price for the particular
disbursement. If the price is always fixed, it
should be keyed in here. If
the price varies, just leave a dollar sign only,
and the user gets prompted
for the value when needed.
- IMPORTANT!
you will need to keep the file's format intact, as per the
following rules
- Odd lines are to be
descriptions (Line 1, Line 3, Line 5 etc..)
- Even lines are to be either $
alone, or $ followed by a price,
such as $74.50
- There are to be an even number
of lines in the file, with the
last line of the file matching the
criteria for even lines
($ or $74.50 etc..)
- Click "File" "Exit" and answer YES
to save the file
Repeat the process for any other disbursement types you
need to modify.
Call support if you need assistance.
How do I delete an adjustment?
On the first tab, you will see a button that looks like
the button in Figure A below...
Click the button and select remove this item
(see figure B) or simply click on the X
in the top right hand corer of the
adjustment.
How do I enter property tax?
The first thing you should do for property taxes...
The software doesn’t know if your tax adjustment will need
to be a PLUS or a LESS,
so both adjustment types are in the software.
If the tax account is in arrears...
you will be using the LESS adjustment, so the first thing you should do is
delete
the "Property Taxes PLUS adjustment".
If the tax account is prepaid...
you will be using the PLUS adjustment, so the first thing you should do is
delete
the "Property Taxes LESS adjustment".
This will avoid the frustration of you entering the
adjustment into the "wrong side
of the ledger" so to speak.
How
do I create a template? * for advanced users only*
Steps to creating a template...
- We want to start with a fresh
slate, so close all work in progress, and answer
Yes when it asks you to
save your work.
- Click File... New Full. This
creates a new transaction with every adjustment
type added.
- In the transaction tab, place a
check mark in "Purchaser is represented
by our firm" and "Vendor is
represented by our firm.” This is to allow
access to the Vendor and
Purchaser Tabs and Disbursement options
- Click on the "Real Estate
Transaction" pull down menu at the top
centre of the main window.
- Click on Purchaser Taxable
Disbursements, a pop up window
will show Taxable Disbursements, along with
all non taxable disbursements.
Now this is a matter of user preference, but
select all disbursements
(taxable and non taxable) that you would like to be
inserted into the template
(inserted into each new transaction
automatically). Some may wish to
select all of the disbursements that are
frequently used, some may wish
to select no disbursements, and to pick from
the checklist for each and
every transaction.
- Do the same for vendor
disbursements (taxable and non taxable)
- For each main TAB except the
transaction tab (Adjustments,
Purchaser, Vendor), perform steps 8 - 11 for
each item in
each sub tab (PLUS, LESS, Disbursement Taxable, Disbursement
Non Taxable, and notes....
- For each item,
make sure you are happy with the Description,
change it if you would like to
reword it. Double click on the
description to change it.
- For each item,
make sure you are happy with the entry tip above
each main value box (For
example, the entry tip for furnace oil
says "Enter Oil Value Here", you may
wish to change it. Double
click on the description to change it)
- For each item,
click on the \\// option box. Check your print
settings (for Print Math
Details, Print Tax Details, and Itemize Tax).
My recommendation here is to
never check both "Print Tax Details"
and "Itemize Tax", because there is no
need of printing all of that
detail. And to pick between the two, I usually
prefer "Itemize Tax",
which shows the tax amount separately.
- For each item,
in the tax tab, select your default tax options. If it is
generally an item
you would want to add tax to, make sure the
Add Tax checkbox is checked...
- For your Adjustment PLUS Property
tax, and Adjustment LESS Property
Tax, you may want to set your Dates on the
Part Bill Tab to the first and
last days of the current tax period. This is
a matter of user preference,
but would likely make your future work easier
for you.
- For each the three notes sections
(Adjustment notes, Vendor Notes,
and Purchaser Notes) make sure you are
satisfied with the wording
of all notes, and add any notes / reminders which
you wish to make
default in all future transactions.
- Make sure everything is the way you
would like it, and click "File",
"Create Template", and name the template
something like "My Default
Template", or something that suits what your
needs. If performing the optional
example in step 15, you will want to add
" with rental" to the template name.
This way you will end up with 2
templates, one for rental units, and one
for non rental units.
- (OPTIONAL) - You can now make other
variations of the template
now. For instance you can...
- go to the Adjustments Less Tab
and delete "Rent collected",
and "Rental Damage Deposit"
- Click "File" "Create Template"
again, this time adding "non rental"
to the template name
- After saving the template, close
the transaction (no need to save really,
we only started this transaction as
a tool for creating the template,
it's not a real transaction)
Clicking on "Create Template" was like clicking
save, except the settings on the
transaction tab were not saved. Everything
else was saved into the template.
Now for every new transaction, click File, New from
template and select the template
and the starting state of the transaction has
all of the customization which you included.
Where can I save
my Home Closing Deals?
Default save location for saved transactions is...
My Documents\legal\Realestate\Closings File extension
is .htx for home transactions
Templates are in...
My Documents\legal\Realestate\Closing Templates File
extension is .htt for home
transaction template
These are the defaults, but documents can be saved
elsewhere. It is recommended
however to use the default location unless you
have a reason to do otherwise. You
should make sure that your back up plan
includes this location. It is likely that your
entire My Documents area is
backed up, and that is a good thing if it includes sub
directories.
When I click print or print preview, the
program hangs
or seemingly takes forever to respond. What should
I try to fix
the problem?
This only seems to be an issue with this particular
printer. Regardless of your
printer type, be sure to download the latest
version of your driver from the
manufacturer's website.
The software is looking for interim
billing information,
but I don't have any. Can I just enter an outstanding
amount, with no interim bill?
The software will allow you a work around, but be sure the
amount you over-ride with i
s accurate.
Step 1. Change the adjustment type to "simple adjustment". In fact it
will let you
change from any adjustment type to any adjustment type. The figure
below shows you
how to change adjustment types.
Step 2 manually enter the desired adjustment amount.
Step 3 Make sure math printing options are turned off,
this will avoid the printing
of unwanted math details that were assigned to the
adjustment previously
Can I change the wording of
an adjustment?
Yes. The
easiest way to do this is to double click on the wording and you will
be
prompted for new wording.
Can I set a default amount for the “Deed
Transfer Tax”?
Yes -
There is an option in the Tools, Options or
(F12) under localization where you
can enter your default deed transfer tax
percentage.
*Just a quick note on entering a default percentage amount for the Deed Transfer
Tax
If you enter a default percentage here, please make sure that if you are not
entering a
sale from another territory with different tax rates, if so you must
remember that
to adjust the percentage to the percentage for that territory
Can I add several copies of an
adjustment?
Yes. When you add the second adjustment it will notify
you that there is already an
adjustment of that type, but it is just a
notification.
For fuel types, such as propane or
furnace oil, am I required
to enter the number of litres/gallons and the price
per, or
can I just enter a total value for a full tank?
You can just enter the value for a full tank. You should
uncheck the "Print Math" option
to avoid litres or gallons being specified on
your printed reports. The figure below should
help you to find the print math
details check mark..
If, however, you wish to have the program calculate the
value of the fuel, enter the
number of units, price per unit, and click "accept
calculation". Shown below
 |
Once you accept the calculation a confirmation box
appears click ok and now
that amount will be added to the Fuel Oil
adjustment main tab
As
shown Below. You will also be able to see that your taxes have also
been automatically calculated
for you as well. |
 |
Miscellaneous Questions
?
What happens when the closing date
changes?
You pick a new calendar date, and software automatically
regenerates per Diem
and Tax Bill Portions and all the math within the program
also calculates and updates
for you as well.
Why are there exclamation marks on the
Transaction Tab?
The most important fields to complete are marked with red
exclamation marks (!)
Information which is not yet known can be marked with an asterisk * to signify
that more information is needed.
Is there
somewhere where I can post a question to be answered?
Yes. Everyone is welcome to create a free forum
account in our Scotia Software support
forum. Creating an account lets you
post questions, comments, and suggestion, and to
vote in user polls as well.
Click the join link in the top right of this screen, or
follow this link...
Scotia Software Message Boards
Is the software
easy to learn?
Yes, we taught our 11 year old son how to use it.
The only hard part for him was
understanding how the different types of
adjustments related to a home closing
(the things that paralegals already know).
The software was simple for him. We
also include free support if you need
it.
Step 1
Installation
Step 2
Setting your personal user settings - F12
Step 3
Watch the free video tutorials.
http://scotiasoftware.net/Tutorials/training-videos.html .
If you have
high speed internet at home, and PC speakers, watch them at home where
you are
free of distractions. The videos clearly explain how to customize the
software
with your templates, and show some interesting ideas on ways to
customize your templates.
Step 4
Open the software and start a Real Estate Closing. If you have any
difficulty please
Contact us at (902) 270-3334
